Ingredient-level tracking
Track every ingredient down to the gram, not just finished items. You always know exactly how much rice, oil or saffron is left.
Restaurant Inventory Management Software that tracks every gram
PosBytz restaurant inventory management software tracks every ingredient in real time, costs every recipe and raises purchase orders before you run out. Manage stock for one cafe, a central kitchen or an unlimited number of outlets from one platform.
From local cafés to multi-outlet chains
The problem
Guesswork in the storeroom eats your margins
- 01
You find out you're out mid-service.
Nobody noticed the cheese was running low until an order came in.
- 02
You don't know what a dish really costs.
Supplier prices change, but menu prices were set on last year's numbers.
- 03
Stock disappears without a trace.
Waste, over-portioning and theft all look the same in a paper register.
- 04
Outlets don't talk to each other.
One branch over-orders while another runs short, and the central kitchen sends stock by phone call.
Why switch
Why restaurants choose PosBytz inventory management
- 01
Live stock, every outlet
Every sale deducts ingredients automatically, so stock at each outlet is always current.
- 02
Real food cost, every dish
Recipe costing shows the true cost and margin of each menu item.
- 03
Reorder before you run out
Low-stock alerts and automatic purchase orders fire at the reorder points you set.
How it works
How restaurant inventory management works in PosBytz
- 1
Add ingredients and units.
Set up raw materials with their purchase and usage units and conversion rates, for example buying in kilograms and using in grams.
- 2
Build recipes.
Map each menu item, and each semi-finished item such as sauces or dough, to its ingredients. PosBytz calculates the cost of every recipe.
- 3
Sell on any channel.
Each order from the POS, QR table ordering, your website or a delivery app deducts the exact ingredients used.
- 4
Get alerted and reorder.
When an ingredient hits its reorder point, you get a low-stock alert and a purchase order is generated for your supplier.
- 5
Supply outlets from the central kitchen.
Outlets raise indents, the central kitchen produces and sends stock through transfer orders, and both sides update automatically.
- 6
Count and review.
Run stock counts, record waste and review consumption and audit reports by outlet.
Features
Restaurant inventory management features that protect your margins
Stock management for restaurants, in real time
Automatic stock deduction on every sale
When a dish is sold, PosBytz deducts its recipe ingredients instantly. Stock stays accurate without end-of-day manual entries.
Stock sync across every sales channel
Dine-in, takeaway, QR, website and delivery app orders from Talabat, Careem, Uber Eats, Zomato and Swiggy all update the same inventory. A sale on any channel is reflected everywhere at once.
Unit of measurement conversion
Buy in cases or kilograms, store in packs and use in grams or millilitres. Conversion rates keep every count consistent, from receiving to the plate.
Multi-location stock visibility
See live stock for every outlet, store and central kitchen from one dashboard, with centralized control over all of them.
Recipe costing software for accurate margins
Recipe and ingredient management for every menu
Manage all recipes and ingredients for all your menus in one place. Update a recipe once and every outlet uses the new version.
See recipe managementRecipe costing
PosBytz calculates each dish's cost from its ingredients, so you see the real margin on every menu item. Reprice with numbers, not guesses.
See recipe costingSemi-finished and multi-stage recipes
The preparation flow lets you produce base items such as gravies, marinades and dough, then use them in final dishes. Stock is tracked at every stage, from raw material to plate.
Production planning
Plan what to prepare each day based on requirements. Kitchens produce what's needed and cut over-production.
Automated purchasing and reordering
Low-stock alerts
Set a minimum level for each ingredient. PosBytz alerts you the moment stock drops below it, before it affects service.
Automatic purchase orders at reorder points
When an ingredient reaches its reorder point, PosBytz generates the purchase order. No more last-minute calls to suppliers.
Supplier and purchase order management
Send purchase orders to suppliers and keep your purchasing history in one place, connected to stock and accounting.
See purchase managementCentral kitchen management and multi-outlet control
Central kitchen
Run a city-wide central kitchen that stores, manages and supplies semi-finished recipes to every outlet. Raw materials and conversion rates are recorded for each batch you produce.
Outlet indents
Outlets request what they need from the central kitchen directly in PosBytz, instead of by phone or WhatsApp.
Stock transfers between outlets
Move stock from the central kitchen to outlets, or between branches, with transfer orders. Stock updates at both ends automatically.
Delivery routes to outlets
Plan delivery routes from the central kitchen to all outlets so supplies arrive on time.
Role-based access by outlet
Decide who can view, adjust or transfer stock at each location. Managers see their outlet; owners see everything.
Food cost management: cut waste and loss
Wastage tracking
Record spoiled, expired or dropped items with a reason. See what you throw away and where, then fix the root cause.
Stock taking
Run regular physical stock counts and compare them with system stock. Variances show up immediately, not at month-end.
Audit logs for stock movements and adjustments
Every adjustment, transfer and receipt is logged with who did it and when. Unexplained losses become traceable.
Batch and expiry tracking
Track batches and expiry dates so older stock is used first and expired stock never reaches a plate.
Consumption and inventory reports
Review day-to-day consumption for every outlet, stock valuation and consolidated reports across your chain. Spot the outlet whose usage doesn't match its sales.
Built for your format
Inventory management for every kind of F&B business
Restaurant & fine dine
Cost complex, multi-stage recipes and keep premium ingredients under tight control.
Quick service
High-volume sales deduct stock instantly, with reorder alerts before the rush empties the freezer.
Cafe
Track beans, milk and syrups by the millilitre and know the margin on every cup.
Cloud kitchen & delivery
One inventory for every virtual brand and every delivery app, deducted in real time.
Bars & breweries
Beverage inventory tracking alongside food stock and costing.
Bakery & sweet shop
Manage dough, fillings and batches through production, with expiry tracking on finished goods.
Food truck
See stock on the go and reorder before the next day's route.
Multi-outlet & franchise
Central kitchen supply, inter-branch transfers and consolidated stock reports.
Works with
Connected to the rest of your restaurant
Restaurant POS
Every bill on Windows, Android or iPad deducts ingredients as it's printed.
Online ordering and aggregator integrations
Website, QR, Talabat, Careem, Uber Eats, Zomato and Swiggy orders update the same stock.
Kitchen Display System
Orders routed to the kitchen are the same orders that drive stock deduction.
Accounting
Purchases and cost of goods flow into your books without re-entry.
Zoho Books integration
Sync sales, purchases and inventory with Zoho Books.
Reports & analytics
Consumption, waste and food cost next to your sales reports.
Compare
Manual stock register vs PosBytz inventory management
| Manual stock register vs PosBytz inventory management | Spreadsheet or stock register | PosBytz inventory management |
|---|---|---|
| Stock levels | Updated at day-end, if someone remembers | Updated with every sale, on every channel |
| Food cost | Estimated once, rarely revisited | Calculated per recipe from current ingredient costs |
| Reordering | Noticed when something runs out | Low-stock alert and automatic purchase order |
| Semi-finished items | Not tracked | Tracked through each preparation stage |
| Central kitchen supply | Phone calls and handwritten challans | Outlet indents and transfer orders |
| Waste and theft | Invisible in the totals | Wastage records, stock counts and audit logs |
| Multiple outlets | One file per outlet, merged by hand | Live stock for every outlet in one dashboard |
FAQ
Restaurant inventory management software FAQs
Answer 01
What is restaurant inventory management software?
Restaurant inventory management software tracks ingredients, recipes, purchases and stock levels in real time. It deducts ingredients automatically as dishes are sold, alerts you when stock is low and calculates the cost of every menu item.
Know your stock, cost and margins from tomorrow
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