Automatic journal entries from POS
When a cashier closes a bill, the journal entry is created instantly, with revenue, tax, discounts and payment method each posted to the right account.
Restaurant accounting software that does your bookkeeping for you
PosBytz is accounting software for restaurant businesses that posts every POS sale, online order, aggregator payout, purchase and expense to your ledger automatically. Get P&L, balance sheets and VAT, GST or ZATCA reports in seconds, for one outlet or fifty.
From local cafés to multi-outlet chains
The problem
Restaurant accounting is harder than it looks
- 01
Double data entry
Staff copy POS sales, aggregator orders and bills into spreadsheets or a separate accounting tool every night. It takes hours and one wrong digit throws the books off.
- 02
Aggregator payouts that never add up
Talabat, Jahez, Zomato and Uber Eats deduct commissions and fees before paying out. Without matching each payout to its orders, missing money is almost impossible to spot.
- 03
Day-end cash that doesn't match
Cash, card, UPI, wallets, discounts and voids all close at day end. When totals don't match the drawer and bank, managers waste time hunting for the gap, or never find it.
- 04
Profit you only see at month end
Rent, utilities, gas, salaries and vendor bills sit in different places. Owners only learn the real margin when the accountant closes the month, too late to act on it.
- 05
Tax rules that keep changing
Different tax rates for dine-in and delivery, VAT, GST and ZATCA e-invoicing all change with location. Manual tax returns invite errors, penalties and stressful audits.
- 06
Outlets with separate books
Each outlet, brand or central kitchen keeps its own books. Consolidating them by hand makes it hard to see which location is profitable and where money is leaking out.
Why switch
Why PosBytz is the best accounting software for restaurants
- 01
Books that update themselves
Every sale, payout, purchase and expense posts to the ledger automatically, in real time.
- 02
Every rupee and dirham reconciled
Payment methods, aggregator payouts and bank statements match against your books.
- 03
Tax-ready, every day
VAT, GST and ZATCA e-invoicing built in, with return reports ready to download.
How it works
How to do restaurant accounting with PosBytz
- 1
Set up your chart of accounts.
Start from the pre-configured F&B chart of accounts and adjust it to your business.
- 2
Map your sales and payments.
Map POS revenue, taxes, discounts and each payment method to the right accounts once.
- 3
Connect every sales channel.
POS, your online ordering site and delivery aggregators post sales, commissions and delivery fees automatically.
- 4
Record bills and purchases.
Enter vendor bills against purchase orders, categorise expenses and send them for approval.
- 5
Reconcile daily.
Match payment methods, aggregator payouts and bank statements against your books.
- 6
Run payroll into the books.
Wages, benefits and payroll taxes post to the general ledger automatically.
- 7
Review and file.
Check P&L, balance sheet and cash flow, then download VAT, GST or ZATCA return reports.
Features
Restaurant accounting software features
Automated bookkeeping from every sale
Payment method tracking
Cash, card, UPI and wallet payments are tracked separately, so day-end totals match the drawer and the bank.
Online orders and aggregator commissions
Online orders, delivery charges and aggregator commissions flow into the books the same way as counter sales.
Delivery platform payout sync
Payments from delivery platform payouts sync automatically, so you can see what each aggregator owes and what it actually paid.
Custom ledgers by brand and channel
Create ledgers for each brand and sales channel, so a multi-brand cloud kitchen sees profit per brand.
An accountant-ready ledger
Pre-configured chart of accounts
Assets, liabilities, equity, revenue and expenses are set up for F&B from day one, and you can customise them to match your structure.
Account mapping
Map POS accounts to your chart of accounts, for example “Cash sales” to the right income account. Map each sales channel to central income and expense accounts, and map accounts to tax codes for VAT and GST reporting.
Manual journals
Post adjustments when you need them: correct a wrongly posted amount, record depreciation, book accruals and prepayments in the right period, or enter bank transfers such as cash withdrawals.
Bills, expenses, payables and receivables
Bill tracking and expense categories
Track every incoming vendor bill and classify expenses by type, such as rent, utilities, gas and maintenance, for clear reporting.
Approval workflows
Set approval hierarchies so expenses are authorised before they're paid.
Recurring payments
Automate recurring payments like rent and subscriptions.
Accounts payable
Record vendor bills against purchase orders, schedule payments and track aging, so suppliers are paid on time and only for what you received.
See purchase managementAccounts receivable
Monitor customer credit, outstanding invoices and collections for corporate clients, catering and credit customers.
Bank reconciliation
Bank statement import and auto-matching
Import bank statements and match transactions against your books automatically.
Discrepancy flagging
Flag mismatches, handle partial matches and match manually where needed, with a full reconciliation audit trail.
Multi-account cash position
See your cash position across every bank account in one place.
Financial reports and tax compliance
Profit and loss, balance sheet and cash flow
Generate the income statement, balance sheet and cash flow statement on demand.
Trial balance and general ledger with drill-down
Open any figure and drill down to the individual transactions behind it.
VAT, GST and ZATCA e-invoicing
Track input and output tax, generate tax return reports and download compliance-ready files. In Saudi Arabia, FATOORA-compliant tax invoices are generated automatically with every sale.
Food cost in your numbers
Purchases and recipe costing sit in the same system, so food cost is part of the picture.
See recipe costingMulti-outlet, payroll and integrations
Multi-outlet consolidation
Per-outlet P&L, combined balance sheets and inter-branch transfers tracked automatically, so you see every location and the whole business.
Payroll integration
Payroll expenses post to the general ledger automatically, split into wages, benefits and taxes. Biometric attendance links to payroll for accurate wages.
Sync with your accountant's tools
Two-way sync with QuickBooks, plus Zoho Books, Tally, bank feeds and payment gateways.
Built for your format
Accounting software for every kind of restaurant business
Whatever you run, PosBytz is accounting software for restaurant businesses that fits how your money actually moves.
Restaurant & fine dining
Service charges, split payments and credit customers all post correctly, with a clean P&L every day.
Quick service
High-volume cash, card and wallet sales reconciled automatically at day end.
Cloud kitchen
Ledgers per brand and channel, with aggregator payouts, commissions and delivery fees matched automatically.
Cafe
Simple daily books, expense tracking and VAT or GST returns without an accountant on site.
Bars & breweries
Beverage purchases, tabs and happy-hour discounts posted to the right accounts.
Multi-outlet & franchise
Per-outlet P&L, consolidated balance sheets and inter-branch transfers in one view.
Works with
Restaurant accounting connected to everything else
Restaurant POS
Every bill posts to the ledger instantly, on Windows, Android or iPad.
Online ordering and aggregators
Sales, commissions, delivery fees and payouts post automatically.
Purchase Management
Vendor bills match purchase orders and GRNs.
Inventory and Recipe Costing
Purchases and food cost in the same system.
HR & Payroll
Payroll expenses post to the general ledger; biometric attendance feeds wages.
E-invoicing
ZATCA and FATOORA-compliant invoices with every sale.
Zoho Books, QuickBooks and Tally
Sync with the tools your accountant already uses.
Bank feeds and payment gateways
Statements and payments ready to reconcile.
Compare
Restaurant accounting software vs spreadsheets and standalone accounting tools
| Restaurant accounting software vs spreadsheets and standalone accounting tools | Spreadsheets and standalone accounting tools | PosBytz restaurant accounting software |
|---|---|---|
| Recording sales | Typed in from POS reports every day | Posted automatically from every bill |
| Payment methods | Totalled by hand | Cash, card, UPI and wallet tracked separately |
| Aggregator commissions and payouts | Worked out from platform statements | Commissions, fees and payouts posted and synced |
| Vendor bills | Entered with no link to what was ordered | Matched to purchase orders, with approvals |
| Bank reconciliation | Line by line at month end | Imported and auto-matched |
| Tax returns | Compiled manually | VAT, GST and ZATCA reports ready to download |
| Multiple outlets | One file per outlet, merged by hand | Per-outlet and consolidated reports |
| Payroll | Posted manually | Posted to the ledger automatically |
Every row on the right is what the best accounting software for restaurants should do, and PosBytz does all of it in one system.
FAQ
Restaurant accounting FAQs
Answer 01
What is restaurant accounting?
Restaurant accounting is tracking a restaurant's sales, costs, payroll, taxes and cash so owners know their real profit. It includes daily sales reconciliation, food and labour costs, vendor payments and tax returns.
Close your books every day, not just at month end
Try PosBytz restaurant accounting software free for 14 days. No credit card required.